Ireland – Software implementation services – This is not a contract award notice. This is a contract modification notice to provide, host and implement a Financial Management System to support the EduCampus Client Community

EduCampus executed a contract with Unit4 in June 2021 for a three-year period under the terms and conditions of the existing Framework Agreement with an estimated value of € 2,764,200 (ex VAT). As the end of the contract end date approached, EduCampus initiated the procurement process for a new framework agreement. This included publishing an RFI (PMC: 2790815) and completing the subsequent engagements with participants. Based on the RFI process and the experience of previous contracts, a Statement of Requirements was then completed, and a business case submitted for approval to move forward. Given the criticality of the service and significant cost of investment, the business case submission and review process took longer than planned. This approval has now been received and EduCampus plans to publish a tender for a Financial Management System for the Higher Education & Research sector, including existing and future EduCampus clients within the next 8-12 weeks. As EduCampus will use the Competitive Dialogue procedure, it is anticipated that this tender process will take at least one year. Should the outcome of the tender process result in the appointment of a new supplier, the migration to a new system would be an 18-month to 24-month project. The cost, effort, time and associated risks to run a large-scale tender to cover the interim 2-year period would be highly disruptive and detrimental to the EduCampus client community and the sector at large and also not attractive to the market. Thus, it is for this reason and the continuation of critical service for clients, EduCampus has agreed a further 2-year contract with the existing supplier, with the option to extend for one further year if agreed by both parties if deemed necessary, with a total estimated value of €4.2m (ex VAT). The modification of contract is aligned with Article 72 of Directive. The estimated maximum value of the Framework Agreement with Unit4 has been extended from €10m to €14m to accommodate this contract.