Germany – Software package and information systems – Software for "Plan the Transport" and "Permit to Work" Processes - Publication awarding decision (Negometrix tender 223281)

Currently, the "Plan the Transport" (PTT) processes are performed via paper / Excel / PDF, requiring multiple entries of the same information. Additionally, gathering the necessary information is a time-consuming process. The Software for "Plan the Transport" project aims to create an end-to-end digitalized solution for PTT in which the system guides and supports the users (without media breaks). Further it must include MOT (Means of Transport: chopper, vessel) Register, MOT qualification assessment process for the intended tasks, Interfacing to PTW (the to be implemented Permit To Work system), Managing Personnel Transport Qualifications by using the external source Certwell and Travel and Journey Management (TJM). A corporate PTT business process that supports various workflows will enhance the process and speed up operations. In the future, it should be possible to easily get an overview and provide a sustainable support solution for the use of business processes and IT tools. Integration with PTW process must be ensured. TenneT wants to streamline the IT landscape to reduce IT operating costs.

Currently, for TenneT TSO GmbH (Germany) the PTW processes are mainly performed via paper / Excel / PDF, requiring multiple entries of the same information. Additionally, gathering the necessary information is a time consuming process. TenneT TSO B.V. (Netherlands) uses a digital system. This project aims to create an end-to-end digitalized solution for PTW in which the system guides and supports the users (without media breaks). This enhances on-site security, optimizes resource utilization, and provides sustainable documentation with a history log. Further it must include an Interface to SAP, handle staff Work Qualifications by using the external source Certwell, access to executed dangerous goods handling and risk assessments, interface to PTT (Plan the Transport), managing Marine Operation Permits (MOP), managing Permit to Work (PTW), Toolbox Talk (TOTA), Last Minute Risk Assessment (LMRA) and Log Out Tag Out (LOTO) preparation + execution. A corporate PTW business process that supports various workflows will enhance service group awareness and promote a safe way of working. In the future, it should be possible to easily get an overview of the approval status of all facilities and provide a sustainable learning and support solution for the use of business processes and IT tools. Integration with the work management system (e.g. SAP) must be ensured. TenneT wants to streamline the IT landscape to reduce IT operating costs.